18 Nov Assistant Director Financial Aid Servicing
Aims Community College
Aims Community College seeks applications for the Assistant Director, Financial Aid Servicing position.
Job Description
Aims Community College actively supports an environment that embraces the College’s Mission, Vision, Values, BaJEDI (belonging, justice, equity, diversity, inclusion), and Innovation. The College embraces and seeks to hire individuals who want to be a part of this environment and has the skillsets necessary to be successful in this position.
This position is responsible for providing leadership, guidance, and support within the Financial Aid Office to ensure quality, timely and compliant service to students, parents, faculty and staff. The Assistant Director manages daily operations by providing supervision of staff, ensuring adherence to associated rules and regulations, planning and organizing data systems and functions, and participating in strategic planning in conjunction with other financial aid leadership, campus and college administrators to ensure fair, equitable, honest and compliant administration of state, federal and institutional student aid programs.
Supervision
- Develop and administer processes for the Office of Student Employment.
- Develop and manage the system to identify work study opportunities available and the processes required to obtain a job on campus or with approved off-campus agencies.
- Collaborate with Career Services, Human Resources, and the Payroll Office to market employment opportunities, process pre-hire paperwork, notify employers of student eligibility, and to process timesheets.
- Facilitate contracts and perform annual site visits with off-campus employers.
- Develop and deliver training for supervisors.
- Manages the pre-screening process which includes, application process, HR paperwork and placing students in jobs both on campus and off campus.
- Conducts student employment orientations/training sessions for students and supervisors.
- Maintains accuracy of job descriptions.
- Monitors student earnings, student hours, and notifies supervisors of remaining eligible hours.
- Maintains student times and documentation to comply with audit requirements.
- Develops/updates student employment forms, manuals, orientation packets and student/supervisor handbooks.
- Develops community nonprofit business relationships for off-campus employment to comply with the Community Service requirement for the Federal Work Study program.
- Facilitates the off-campus agreement between the nonprofit business and the University.
- Provides on-going communication with department and off campus supervisors.
- Works with Financial Aid, Human Resources, and IT to develop programs within the Workday system to expedite and enhance the payroll and hours monitoring process.
- Performs monthly payroll and hour reconciliation to ensure funds expended do not exceed annual allocations.
Financial Aid
- Manage the scholarship coordinator and all related scholarship programs.
- Manage student financial aid awards and disbursement of funds.
- Assist Scholarship coordinator making adjustments as a result of over-awards, residency changes, additional fund requests or other school awards.
- Responsible for canceling of student awards as needed.
- Provide counsel to students regarding all aspects of financial aid including need analysis and award calculations using federal, state and institutional policies and procedures.
- Develop office procedures, process flowcharts and internal schedules to ensure timely awarding and reconciling of scholarship funds.
- Oversee internal systems to ensure that students are properly reviewed and packaged in a timely manner and in accord with fund regulations and academic program.
- Work closely with the Aims Foundation developing and reviewing donor scholarship agreements.
- Mange the Foundation scholarship application as it relates to applying and awarding scholarship funds
Satisfactory Academic Progress
- Manage the Satisfactory Academic Progress (SAP) in Workday (SIS system)
- Assure that the Satisfactory Academic Progress (SAP) policy is updated and meets Federal regulations.
- Assist Executive Director with SAP policies and procedures as they relate to audits and program reviews
- Develop and administer the Satisfactory Academic Progress (SAP) appeal process.
- Solicit faculty and staff to serve on an appeal committee.
- Provide training and guidance to committee on financial aid regulations and options available to students who are not maintaining good financial aid eligibility.
- Ensure SAP for historical students is updated in a timely manner, monitor holds, review and update as needed for end of term processing.
Internal & External Collaboration
- Participate on committees, in groups, and professional organizations both internally and externally in order to establish collaborative relationships and promote a positive department image.
- Attend meetings as a representative of the Financial Aid Office.
- Assist Financial Aid Executive Director with annual audit preparation and documentation as requested.
- Attend on and off-campus professional development trainings, workshops and conferences to maintain currency in all aspects of federal and state regulations and customer service practices.
Application Instructions
Required documents
- Cover letter
- Resume
All Applicants:
- Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the “Work Experience” section on your job application. We evaluate your experience based on this information.
- Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
- Be sure to upload all the required documents listed at the above in “Additional Job Description” section. This can be uploaded as part of your application materials in the “My Experience” section. If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.
Deadline to Apply
December 4, 2024
